Notices
The Notices tool allows you to send email notices to the members of your intranet. There are three options for who will receive these notices:
- All of the active members of your intranet,
- All of the members of all of the groups of a specific group type, or
- All of the members of a specific group.
You select who will receive your notice using the Send To pull-down menu. The default option is to send your notice to all active members of your intranet. If you select a group type from the pull-down menu, all the members of all the groups of that group type will receive your notice. If you select a specific group, only the members of that group will receive your notice.
When you select either to send your notice to a specific group type or a specific group, an additional field will be displayed in the Notices form to give you the option of limiting the recipients to only those members with a matching group title. To use this option, enter the group title of the members who should receive this notice. You can enter an asterisk (*) to limit the recipients to members that have any group title. Members with no group title will not receive your notice.
TIP: When you add group titles to members of groups, keep in mind that the Notices tool will allow you to send email notices to members with a specific group title. If you give the chairs of all of your committee groups the same group title of "Chair" you will have a easy way to send an email notice to all of these people.
You must provide a subject line for your email notice and the message content of the notice itself. Notices are always send as plain text, so you cannot include HTML in your message content.
When you click the Send Notices button, your notice will be sent to the members you have specified and you will be returned to the Notices form. An information message at the top of the form will indicate how many members were sent your notice. The Notices form will still have your title and message content. If you wish to send the same message to a different group of members, you can do so by choosing a different option from the Send To pull-down menu.